FY2027-28 · 197 list rows
Instruction and student support
Communications and marketing
Exceptional student services
Custodial
Aurora Public Schools · Colorado
Recommendations in April; implementation in July
A proposed schedule for both structures, the AFS review and the three-year maintenance cycle.
HSG response to RFP B2728 · HR Compensation Consultant
Proposed schedule through July 2027
HSG proposes notice to proceed on Monday, January 11, 2027, with on-site kickoff January 12 to 13. Dates depend on award, APS availability and timely data access. April recommendations and July implementation follow the Q&A targets.
Source: HSG proposed work plan; Q&A 4, 5 and 19.
Implementation targets
Proposed targets; APS confirms them at kickoff
| Target | Proposed dates | Owner |
|---|---|---|
| Finance reviews draft fiscal scenarios and identifies budget decisions | Monday, April 12, 2027 to Friday, April 23, 2027 | APS Finance, supported by HSG |
| APS confirms the funded implementation option and configuration assumptions | Friday, May 14, 2027 | APS leadership, HR and Finance |
| Oracle configuration and field crosswalk ready for testing | Friday, June 11, 2027 | APS system team, supported by HSG |
| Payroll test cases, employee placements and control totals reconciled | Monday, June 14, 2027 to Friday, June 25, 2027 | APS system team and HR, supported by HSG |
| Employee notices and manager briefings completed | Monday, June 28, 2027 | APS HR, using HSG materials |
| Go-live readiness decision | Wednesday, June 30, 2027 | APS HR, Finance and system owner |
Unresolved test exceptions are recorded with an owner and disposition before the July 1 implementation decision.
Schedule Gantt
Proposed targets; APS confirms them at kickoff
Notice to proceedMon Jan 11, 2027
Data and job description intakeMon Jan 11 to Fri Jan 29, 2027
Kickoff on site in AuroraTue Jan 12 to Wed Jan 13, 2027
Job description review, job evaluation and familiesMon Jan 18 to Fri Mar 12, 2027
Market benchmarkingMon Feb 01 to Fri Mar 26, 2027
AFS rate and controls review; report at completionMon Feb 15 to Fri May 14, 2027
Structure design, placement, employee analysis and fiscal impactMon Mar 15 to Fri Apr 09, 2027
Draft recommendationsFri Apr 09, 2027
APS reviewMon Apr 12 to Fri Apr 23, 2027
Finance reviews draft fiscal scenarios and identifies budget decisionsMon Apr 12 to Fri Apr 23, 2027APS Finance, supported by HSG
Business rules, roadmaps and communication materialsMon Apr 19 to Fri Jun 11, 2027
Final APT and Classified recommendationsFri Apr 30, 2027
APS confirms the funded implementation option and configuration assumptionsFri May 14, 2027APS leadership, HR and Finance
Oracle Cloud configuration support and trainingMon May 17 to Wed Jun 30, 2027
Three-year cycle planFri Jun 11, 2027
Oracle configuration and field crosswalk ready for testingFri Jun 11, 2027APS system team, supported by HSG
Payroll test cases, employee placements and control totals reconciledMon Jun 14 to Fri Jun 25, 2027APS system team and HR, supported by HSG
Employee notices and manager briefings completedMon Jun 28, 2027APS HR, using HSG materials
Go-live readiness decisionWed Jun 30, 2027APS HR, Finance and system owner
ImplementationThu Jul 01, 2027
A three-year review rotation
The scope remains 562 job descriptions (Q&A 2): 351 APT and 211 Classified. The supplied list has 576 rows: 351 APT and 225 Classified. HSG will reconcile the 14-row Classified difference with APS at kickoff, including duplicate rows and file-name artifacts.
HSG draft allocation: sort families by list-row count, largest first, and place each whole family into the least-loaded year. Alphabetical family order breaks ties; the earliest year breaks equal loads. Reconcile duplicates and confirm the family map with APS before setting the final job-description counts.
Source: RFP IV.2 item 4; Q&A 5; HSG allocation from the supplied job list.
The 562-description scope implies about 188 descriptions a year (562 / 3 = 187.33, HSG arithmetic). The draft below balances supplied rows, which include duplicates.
FY2028-29 · 191 list rows
District leadership
Family and community engagement
Human resources
Health and wellness
Transportation and fleet
Safety and security
FY2029-30 · 188 list rows
Finance and business services
Facilities and skilled trades
Technology
Administrative and clerical support
School leadership
Nutrition services
Early childhood
| Review step | Owner and record |
|---|---|
| Confirm inventory and review triggers | APS HR with departments; current job list and change requests. |
| Review duties and qualifications | Supervisors and employees; marked job description and approved clarifications. |
| Evaluate and benchmark | HSG with APS HR; factor evidence, peer matches, sources and effective dates. |
| Approve changes and costs | APS HR, Finance and designated leadership; documented decision and fiscal impact. |
| Implement and retain history | APS HR; effective-dated job descriptions, Oracle changes, communications and next review date. |
Off-cycle requests
New position or reclassification
HSG proposed target: acknowledge within two business days, check completeness within five, and deliver an initial evaluation within 15 business days after receiving complete information.
Reorganization or market change
HSG proposed target: agree on scope within five business days after intake, then deliver a review plan and estimated completion date within ten. Complex multi-job reviews use an agreed schedule.
APS HR submits the change and supporting description. HSG evaluates job factors and market evidence, records the effect on related positions and costs the options. APS approves the decision before HR sets the effective date and updates the review register. Targets are proposed service levels for APS agreement.
Source: RFP IV.2 item 6; HSG proposed turnaround targets.
Data needed at intake
Oracle Cloud employee extract
Pseudonymous employee ID, position and job IDs, group, department, supervisor position ID, grade/range, step, base rate, rate basis, FTE, calendar and paid hours, recognized experience, hire and placement dates, premiums, approved exceptions and effective dates.
Job descriptions and organization
Current descriptions with revision dates, duties, qualifications and knowledge/skills/abilities; department charts, vacancies and planned changes. APS can provide controlled exports of its Google Docs files.
AFS records
Rate sheets, scopes, assignments, approvals, hours, payroll results, exception history, budgets, access permissions and workflow documentation.
Prior work and policy
Oehm Consulting Services reports, market matches and assumptions, current placement rules, compensation policies and updates on the developing Classified agreement.
Source: HSG proposed data request; RFP IV.2; Q&A 14, 16, 24 to 27.